Business trips are an important part of corporate life. Your company requires sending employees to other cities and countries to solve various problems: signing documents, checking work, participating in conferences, finding new clients, transporting important documentation. The organization of business trips becomes a labor-intensive business, in which it can be difficult to predict everything.

It is to facilitate the planning and organization of business trips that the business travel planner created. It also helps you save money — a must-have for business. We will analyze this in more detail in this article.

Corporate Travel Planner: what is it?

It can be a full-time employee, an agency, or even an application that plans business trips. With their help, everything, from housing to transport, is planned for the right time. Your employees or you can go on a business trip knowing that everything has already been planned.

Earlier booking of restaurants, hotels, transport, and conference halls will allow you to save an impressive amount. The earlier you start using the planner, the more money you will save in the future.

What is important for a corporate travel planner? Adaptability. Plans are changing, planes are delayed, and meetings are postponed. A specialist or application should have the ability to quickly adjust plans. In such a way it doesn’t affect the key goals of the business trip.

What are the main tasks performed by a corporate travel planner?

A corporate travel planner can do a lot more. It all depends on your requests for certain business trips and budget.

The question arises — who should I hire for planning? Agency, employee, or buy a subscription to a special platform? We'll figure it out now.

Agency vs. Employee vs. Travelspot

You have 3 options for working with corporate travel planning. Let's analyze each in detail.

Agency as a business travel planner

The agency is an outsourcing company that deals with corporate travel planning. This is a good option if there are so many business trips in your company that you can't handle it. The agency will do everything for you — you just need to go and solve your business issues.

Employee as a business travel planner